Short answers to the questions that come up first. For the full picture, start with Journal entries, and what you have to set up first.
Where this is in the app
Dashboard → open the return → Report tab → Report Template → Journal Entries
Are these tax or book numbers?
Book. DepreciationPro computes these entries and the rollforward from each asset's GAAP book record. Tax depreciation never enters either one.
Do I set up accounts per asset?
No. Classify and pair each GL account once. Every asset assigned to that cost account inherits the pairing, including assets added later.
Why is an asset missing from the entry?
Two different causes, reported two different ways.
If its cost account is not classified as Asset (cost) and paired, the asset is named in the amber banner above the entry with its own reason.
If it has no GAAP book data, it has no book depreciation to post, so it is simply absent and is not named there. Check the GL Rollforward's no-book count, or the asset's GAAP Book tab. See What is excluded from a journal entry, and why.
Why won't the report open at all?
Something is blocking the whole Report tab. The usual cause is an unresolved bonus election, which shows as "Bonus elections need review before this report can compute". Resolve it and every template on the tab computes, this one included.
Can I change the JE reference?
Yes. The depreciation entry's reference is editable, holds 21 characters, and carries into every export. Changing the month re-seeds it. Disposal references are generated and are not editable.
Is a disposal's reference number stable?
No. The number at the end counts down the disposals in whichever period you are viewing, so the same disposal can be -01 on a month view and -02 on the Full year view. That string becomes the journal number in the export file, so pick one view per client and stay with it. See Disposal journal entries.
Do the twelve months add up to the year?
Exactly. The Full year view and the sum of the monthly entries are the same figures, penny for penny.
What happens in the month an asset is disposed?
DepreciationPro charges no depreciation in the disposal month. It charges a full month in the month an asset is placed in service.
Why do the on-screen amounts show 0.00 on the empty side?
That is how the report renders a line's inactive side. QuickBooks and Sage Intacct CSVs leave it genuinely blank instead. Xero uses one signed Amount column: debits are positive and credits are negative.
Why won't it export my file?
Either an asset in that period is not set up for journal entries, or the period is empty. A banner below the button says which. The report, Excel, and PDF stay available either way. Disposals that could not be composed do not block the export.
What if I export the same month twice?
You are warned, not blocked. Amber if the amounts are unchanged since the last export, red if they have changed, naming the journal number to fix first.
Does exporting to both systems confuse the warning?
No. The log is kept per format, so a QuickBooks export does not flag a later Sage Intacct or Xero export. Each other format shows as a quiet gray line instead.
Does editing the reference count as a change?
No. The fingerprint behind the changed-amounts warning covers the amounts only, so a reference edit never reads as "amounts changed".
Why is my accumulated depreciation off by exactly double?
That is what a credit balance entered as a positive number produces on the rollforward. DepreciationPro flags the unusual sign and leaves your figure exactly as typed. See GL rollforward and trial balance tie-out.
Can DepreciationPro post the entry for me?
No. It produces the import file and you import it. There is no direct connection to QuickBooks, Sage Intacct, or Xero.
Does a like-kind exchange get an entry?
No, and it is disclosed rather than skipped. The report lists it with the original cost, book accumulated depreciation, and net book value. See What is excluded from a journal entry, and why.